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Executive Assistant

Full-Time • Starts Immediately • Competitive Compensation • Excellent Benefits

Position is based in the Chicago, IL, area

MoveOn.org is a community of millions of members working together to create progressive change in America. We take on campaigns to challenge entrenched power and push back against right-wing policies, while pursuing economic, racial, and social justice.

MoveOn’s massive progressive community has a particularly important role to play in the Trump era. Our country is facing a unique threat from Trump; his bigoted, destructive politics; and the Republicans who control Congress. In the years ahead, MoveOn will help build a powerful and successful movement to oppose and obstruct Trump and the GOP’s agenda in Washington, defend and support communities on the front lines of Trump’s attacks, work to defend our constitutional democracy, and prepare to retake power in elections in 2017, 2018, and 2020.

The executive assistant provides administrative and strategic support to MoveOn.org Civic Action’s executive director, managing her schedule and supporting inbox and time management and prioritization. This job require professionalism, patience, positivity, constant juggling, organization, and calm under fire in the midst of David vs. Goliath battles to defend our democracy and defend our core values from unprecedented attacks. This position is crucial to the success of MoveOn’s important progressive efforts and will need to be in sync with the entirety of the organization to strategically advise and support the executive director. This position will split time, as decided upon by the executive director, between working virtually and in person, being able to keep the day moving regardless of physical location is essential.


Responsibilities: You’ll be a…

  • Copilot and second brain. You’ll work side by side in the office and/or virtually with the executive director on a daily basis, keeping her on track and on time and helping her prioritize her schedule, inbox, and public engagement to meet the growing needs of the organization. You’ll be the bumper lanes in her attentional bowling alley, a writing partner and a sounding board, demonstrating daily that two heads are better than one while knowing when to step in and find a solution and when to defer.
  • Schedule ninja. Scheduling is strategy. You’ll absorb and understand the short- and long-term strategic priorities of MoveOn and the executive director, make scheduling recommendations that reflect those priorities, and communicate scheduling decisions to all involved in a fast-paced, ever-changing environment. Sometimes, this means walling off distractions and protecting highly focused work sessions; at other times, it means scheduling back-to-back conference calls during rides to airports.
  • Email and communications traffic conductor. MoveOn is a virtual organization, with staff working remotely from across the country. You’ll be the connective tissue to make sure that the executive director is in sync with staff and key partners, tracking incoming (sometimes confidential) email, responding to some yourself, and ensuring that the executive director responds directly when necessary.
  • Meeting manager and participant preparer. You might be called upon to moderate internal staff calls—including making sure that agendas are circulated in advance and call-in numbers are listed in Google Calendar invitations. You might take notes during meetings and calls, and you’ll make sure that everyone understands their follow-ups and actually follows up.
  • Editor and contributor to written materials. MoveOn thrives on written communications—to members, elected officials, members of the media, organizational partners, and others. Whether it’s for a strategy PowerPoint or an outline of spoken remarks, you may review, edit, fact-check, and help organize written materials that help the executive director to communicate effectively with internal and external stakeholders.
  • Logistician. You’ll set up a shared office in the Chicago area and maintain all its essential functions, file expense reports and time cards, book flights, make sure contracts get signed, and generally fight the idea that details can slip through the cracks.
  • Horizon scanner. You’ll keep a look out for upcoming opportunities and challenges that MoveOn generally—and the executive director specifically—should stay on top of. You’ll be sure that the small things (that are actually big things) don’t fall through the cracks.


Required qualities: You’re…

  • Unflappable and confident. You’re grounded, mature, self-aware, patient, and present. When things are upended, you get practical. You’re calm, and you’re a calming presence. You’ve been in some version of this role before. You’re the person that people go to when a level head is necessary, and you can clearly communicate when issues arise. You’ve worked at a fast-paced nonprofit, in the political campaigns world, or as an assistant to someone in an executive position.
  • Personable and relational. There will be issues that will need to be brought to the attention of the executive director that will require handling with expertly guided care. Understanding the needs and priorities of the organization from the viewpoint of the executive director when communicating to staff and partners will be key.
  • Experience as the go-to person. You’ve been, officially or informally, an assistant, scheduler, or similar support person for a person or  team. You love to help people. You’re empathic and emotionally intelligent, tuned in to the people around you.
  • Decisive and communicative. When something needs to get done, you’re politely assertive about pointing it out and making it happen.
  • A meticulous, organized planner and a resourceful, flexible executor. You’re methodical. You’re rigorous. If you put something on a to-do list, it doesn’t disappear. You’re outstanding at estimating how long things will take, keeping them on track, and reshuffling plans when needed. You can stick to a plan or can be flexible in the wake of a new need.
  • A digital native. You’re delighted to learn new ways to use technology to make things happen, and you’ve got a few tricks in your back pocket already, such as favorite scheduling tools or new apps that make life easier for you and the organization.



Position will be based in the Chicago area. Relocation assistance for extremely qualified candidates outside of Illinois may be considered. Some travel will be required.


Classification, Salary, and Benefits

Full-time, competitive salary including benefits such as 100%-employer-paid premiums for medical, dental, and vision insurance for all staff and their children; employer-paid premiums for life insurance for all staff; four weeks accrued paid vacation time per year; 12 weeks of paid maternity or paternity leave, 10 days accrued paid sick time; and reimbursement of office expenses.


To Apply

Click here to submit your application, résumé, and cover letter. Candidates will be reviewed on a rolling basis, with a goal of starting full-time ASAP. Apply ASAP for consideration.


MoveOn.org Civic Action and MoveOn.org Political Action provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws.



A dynamic and versatile performer, Brittany O’Grady is emerging as one of the industry’s brightest talents. She is perhaps best known as “Paula” in the first season of Mike White’s Emmy Award-winning HBO series THE WHITE LOTUS. 

She can currently be seen starring in Amazon’s stylish new thriller series THE CONSULTANT opposite Christoph Waltz and Nat Wolff. In film she most recently appeared opposite Daisy Ridley in SOMETIMES I THINK ABOUT DYING, which premiered at Sundance this year to rave reviews.

Other work includes starring in JJ Abrams and Sara Bareilles’s Apple series LITTLE VOICE, Lee Daniels’ Fox series STAR and Sophia Takal’s film BLACK CHRISTMAS for Blumhouse.


Jaime King began her career as a fashion model landing covers of top international magazines and landing major advertising campaigns. King seamlessly transitioned from modeling into acting with a wide range of roles in film and television.

With roles in big studio films, independent film and passion projects King has been able to showcase her versatility with dramatic and comedic roles. King made her debut in Daniel Waters’ Happy Campers, which premiered at The Sundance Film Festival. Following her debut acting role, Jaime starred opposite Johnny Depp in Ted Demme’s film BLOW, followed by Michael Bay’s PEARL HARBOR starring opposite Ben Affleck, Keenan Ivory Wayans’ WHITE CHICKS, Robert Rodriguez’s SIN CITY starring opposite Benicio Del Toro, Mickey Rourke and Bruce Willis, DJ Caruso’s TWO FOR THE MONEY starring opposite Al Pacino and Matthew McConaughey, Frank Millers’ THE SPIRIT starring opposite Samuel L. Jackson and Scarlett Johansson, SIN CITY: A DAME TO KILL FOR starring opposite Joseph Gordon Levitt and Josh Brolin to name a few. Additionally, Jaime was a series regular on the show HART OF DIXIE for four seasons starring opposite Rachel Bilson for the CW.  Other credits include, the Sundance Film Festival premiering BITCH written and directed by Mariana Palka and starring opposite Jason Ritter, ESCAPE PLAN 2 and ESCAPE PLAN 3 starring opposite Sylvester Stallone and an amazing cameo in OCEAN’S 8 directed by Gary Ross for Warner Brothers. Jaime can currently be seen in the critically acclaimed and number one series BLACK SUMMER on Netflix for season one and season two, OUT OF DEATH starring opposite Bruce Willis which is currently streaming on Hulu, CODE NAME BANSHEE starring opposite Antonio Banderas which is also streaming on Hulu, THE RESURRECTION OF CHARLES MANSON starring opposite Frank Grillo and HOAX: THE KIDNAPPING OF SHERRI PAPINI for Lifetime.  Jaime recently wrapped shooting the feature film, LIGHTS OUT starring opposite Frank Grillo, Dermot Mulroney and Scott Adkins.

Philanthropy and activism have always been key pillars of King’s career and she has used her platform to advocate for many important causes and is unafraid to question the status quo. This activism has also formed her creative endeavors in fashion and beauty. She collaborated with AKID to launch a children’s shoe line, inspired by her kids, comprised of seven unisex styles. King also previously launched a gender-fluid, gender-neutral line with Gardner and the Gang called “Gardner and the Gang X Jaime King.” The collection is designed for children to wear the beautiful story of friendship as an emblem of style, and share it with others as an empowering movement towards creating a generation without judgment. In 2016, King launched a cruelty-free, vegan makeup line with ColourPop cosmetics “Alchemy by Jaime King x ColourPop” which sold out within hours of its launch. Jaime tested the various colors of each product on a variety of skin types (all ethnicities/skin colors, etc.) as she wanted each color to work for everyone.

King currently resides in Los Angeles with her two children.


“In 2013, Bex Taylor-Klaus was introduced as one of the first and most well received transgender roles on cable TV on the critically acclaimed “THE KILLING”. They have been a catalyst and inspired more ideas for transgender, trans nonbinary, and non-conforming representation in Hollywood over the last decade. In the last couple years Bex has been in leading roles such as CBS Films’ HELLFEST along with the Netflix hit, DUMPLIN’ where they played a supporting role opposite Jennifer Aniston. They can also be seen in Millennium’s BLACKBIRD opposite Kate Winslet & Susan Sarandon. Last year, they had wrapped on the indie film, I WISH YOU ALL THE BEST, written and directed by Tommy Dorfman. They are currently shooting Adam Saunder’s independent feature film, RE-ELECTION.”


ALOK (they/them) is an internationally acclaimed author, poet, comedian, and public speaker. As a mixed-media artist their work explores themes of trauma, belonging, and the human condition. They are the author of Femme in Public (2017), Beyond the Gender Binary (2020), and Your Wound/My Garden (2021) and the creator of #DeGenderFashion: an initiative to degender fashion and beauty industries. In recognition of their work, they have been honored as the inaugural LGBTQ Scholar in Residence at the University of Pennsylvania and awarded a GLAAD Media Award and Stonewall Foundation Visionary Award. Over the past decade, they have toured in more than 40 countries, most recently selling out their runs at the Soho Theatre in London, the Edinburgh Fringe Festival, and the Kennedy Performing Arts Center. Their show has been described as “provocative and powerful” (CHORTLE), a “potent combination of comedy and poetry” (THE SCOTSMAN), and a “Jaw-dropping celestial event” (TO DO LIST LONDON). On screen, they will make their feature film debut in Absolute Dominion opposite Patton Oswalt and next can be seen in Emmie Lichtenberg’s film Complicated Order opposite Midori Francis. On television, they have appeared on Hulu’s Planet Sex with Cara Delevingne, ABC’s PRIDE: To Be Seen – A Soul of A Nation, Netflix’s Getting Curious with Jonathan Van Ness, HBO’s Random Acts of Flyness and The Trans List.


Emmy-nominated actress, Adina Porter was born and raised in The South Bronx, to immigrant parents. She always felt a deep desire to entertain. As a child, her parents enrolled her in dance and acting classes while gently steering her toward more conventional occupations. Undeterred, she attended the famed High School for the Performing Arts. Upon graduation from S.U.N.Y. Purchase, Porter embarked on a professional career rooted in the theatre. She built an impressive and extensive stage resume in NYC and in prestigious, regional theater companies, including an Obie Award-winning performance in Venus. Myriad TV guest appearances soon followed. In 2001, Porter made her Broadway debut in The Women.

In 2008, she landed the role of “Lettie Mae Thornton” in HBO’s True Blood. The role was originally conceived as a 4-episode Guest Star. However, the creative team was delighted by the character; Porter spent the following seven seasons on the show. Thanks to wigs, elaborate makeup and contact lenses, “Lettie Mae” looked very different from Adina Porter. This engendered a realization within Porter: she was a chameleon. She went on to work in over 60 television series and 20 feature films, many with altered physical appearances, various accents and distinctly unique roles.

Her breakout performance was arguably “Beverly Hope” in American Horror Story: Cult for which she garnered an Emmy® nomination. Porter has worked in five of the anthology seasons. In addition to FX’s AHS franchise, Porter is known to audiences as “Indra,” from CW’s post-apocalyptic, The 100, “Prioress” in Amazon’s Paper Girls, “Sheriff Peterkin” in the Netflix hit Outer Banks, “The Voice” in The Power, and pivotal roles in Apple TV’s The Morning Show, Aaron Sorkin’s, The Newsroom, HBO’s The Leftovers, Showtime’s Ray Donovan and Sony’s Underground.

Next, Porter will star opposite LaKeith Stanfield in Apple TV’s The Changeling and will appear with Nicole Kidman in The Perfect Couple.

On the big screen, Porter recently appeared alongside Uzo Aduba in Miss Virginia. Additional film credits include: multi award-winning The Social Network, The Last Word, Gia, Wig Shop, The Peacemaker, About Sunny, among others. She will also be seen this year in the Amazon Studios feature Sitting in Bars with Cake.

Porter and her two kids split time between Los Angeles and New York City. She proudly serves as a CARE ambassador and devotes time to Goodwill, Feeding America and the World Central Kitchen. She enjoys swimming and yoga to stay in shape. Porter is a self-proclaimed “news junkie.”